A search firm's transport has an unusual property: the most important passenger is never your employee and must often stay invisible. Candidates travel to interviews their current employers can't know about; clients judge your firm by how smoothly their shortlist moves; and every fare needs to land on the right assignment for recharge. A RushXO recruitment account handles all three — quiet candidate logistics as the default, client-grade cars for pitch days, and billing by assignment that turns into a recharge schedule by itself.
The candidate side
Candidate travel is where searches are quietly won and lost — the full playbook lives on our interview candidate transport page, and it runs natively on this account: first-name-only or no-name boards, no hiring-company branding in anything the candidate sees, cars that hold between panel rounds, and the recruiter holding driver details and live tracking throughout. The candidate experiences competence; their employer experiences nothing at all.
Overseas candidates are flight-tracked into Heathrow and Gatwick, met discreetly, and moved hotel-to-interview-to-airport on one reference per candidate — three finalists over two panel days is a logistics job we run weekly.
Psychometrics, panel, chairman coffee across three postcodes — one held car absorbs the gaps so the candidate arrives at round three as fresh as round one, at the hourly rate, coded to the search.
Board and public-figure searches inherit our full discreet protocols — unbranded cars, need-to-know records, codenamed bookings — because at that level a car outside the wrong building is a leak.
The firm side
Partners and consultants to client beauty parades in Executive cars — and multi-client days across the City, Mayfair and Canary Wharf run as as-directed hires, one car threading the diary.
Hiring-committee members visiting your offices for shortlist reviews get collected and returned on your account — the same no-payment-moment courtesy you extend to candidates, extended to the fee-payer.
Signing dinners and announcement-day logistics — the placed executive's first day arrival, the celebratory dinner with cars home after — are small gestures that referrals are made of.
Billing
Search billing is engagement billing: candidate travel recharged to the client under the assignment reference, business development carried on internal codes, and the monthly invoice — one VAT document, CSV export — arriving pre-sorted so the recharge schedule is a filter, not a project. Candidate names can be minimised on paperwork where confidentiality demands it, with the assignment code carrying the audit trail instead. It's the standard corporate account underneath, shaped to how search firms actually invoice.
FAQ
Yes — every journey carries the assignment reference from booking, so candidate travel arrives on the monthly invoice pre-sorted and client-rechargeable, with candidate names minimised on paperwork where confidentiality requires.
Quiet is the default posture: first-name-only or no-name boards, no hiring-company branding in anything the candidate sees, drivers briefed to name no firm at pickup — with full discreet protocols (unbranded cars, codenames) available for board-level searches.
Yes — held cars run at the hourly rate and absorb gaps and overruns between rounds across multiple venues, coded to the search, so the candidate never waits on a kerb between panels.
Yes — flight-tracked meets at all London airports, hotel and interview transfers, and the departure leg on one reference per candidate; a three-finalist fly-in over two panel days is routine work.
Yes — visiting committee members are collected and returned on your account with no payment moment, the same courtesy the candidates receive, coded to the same assignment.
£0 to open, no monthly fee, no minimum — you pay fixed per-journey rates only, so the account works for a two-partner boutique as well as a global firm. Full numbers on our pricing page.
Discreet candidate travel · held assessment-day cars · per-assignment recharge · fixed rates
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The candidate-journey playbook this account runs on.
Board-level search protocols in full.
The arrivals machinery behind international shortlists.
The billing framework behind assignment codes.
Held cars and multi-client pitch days.
Who's driving your shortlist — worth showing clients.