An investor roadshow is eight meetings, five postcodes and zero slack. The transport plan is the schedule's skeleton — get it right and the day glides; get it wrong and meeting four starts with an apology. Here's how the days that glide are built.
One car, one driver, the whole day
The single biggest upgrade over app-hailing between meetings: a dedicated vehicle on standby. The driver holds the printed schedule, positions outside each venue before the meeting ends, and absorbs the day's inevitable drift — the 20-minute overrun at the anchor investor, the meeting that finishes early. No re-hailing, no surge at 5pm, no principal standing on a Mayfair kerb watching a car icon circle.
- Half-day and full-day standby rates agreed in advance — one fixed figure for the whole day
- Driver briefed on the run of show: names, venues, contact for the EA
- Luggage and presentation kit stays secure in the car between stops
- Changes mid-day go driver-direct by WhatsApp — the schedule lives, the car adapts
Routing the City–Canary Wharf–Mayfair triangle
| Leg | Realistic time | Planning note |
|---|---|---|
| City ↔ Mayfair | 20–35 min | Worst 08:00–09:30; pad the first morning hop |
| City ↔ Canary Wharf | 15–30 min | Limehouse Link is the wildcard — driver reroutes live |
| Canary Wharf ↔ Mayfair | 30–50 min | The long diagonal — schedule lunch around it, not against it |
| Any ↔ Heathrow (post-close) | 45–90 min | The 4pm City exit is brutal; a 15:30 wheels-up from the last meeting protects a 19:00 flight |
Build 15 minutes of pad into the first and last legs and let the standby driver absorb the middle. Congestion Charge and ULEZ are included in the agreed rate — nothing to reconcile afterwards.
Multi-vehicle days: banker car + bag car
Larger roadshows split cleanly: an executive saloon for the principals and an MPV shadowing with analysts, spare kit and the roller banners. Both vehicles run the same schedule sheet and one WhatsApp group; the EA gets a single point of contact and a single line on the invoice, tagged to the deal code.
3 guides for this journey
FAQs
How does a standby car for a roadshow get charged?
Can the schedule change during the day?
How early should the airport leg leave after the last meeting?
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