Duty of care — an employer's responsibility for the safety and wellbeing of staff — extends to how employees travel for work, including their ground transport. For businesses arranging or expecting employee travel, understanding this responsibility and meeting it properly matters both ethically and practically. This guide explains duty of care in ground transport and how a managed travel account helps businesses meet it.
Employers have a general duty to take reasonable steps for the health, safety and wellbeing of their staff — and this doesn't stop when an employee travels for work. Whether it's a journey to a meeting, a late finish, or travel in an unfamiliar city, the way staff get around on the company's behalf falls within the scope of that responsibility. Meeting it means ensuring travel is reasonably safe, reliable and appropriate.
Staff travelling home late, especially after the company has required late working, face safety considerations.
Employees travelling in unfamiliar cities or arriving at airports need reliable, safe transport.
Those travelling alone, particularly at unsocial hours, are a specific duty-of-care consideration.
Leaving staff to find their own transport — random taxis or apps — offers less assurance than a trusted provider.
A managed travel account helps businesses meet their duty of care by providing a reliable, professional, accountable transport option for staff. Journeys are with vetted, professional drivers rather than unknown providers; travel can be arranged for staff working late as a safety benefit; records show who travelled when, supporting oversight; and the whole thing runs through the company rather than leaving employees to fend for themselves. It turns duty of care from a concern into something practically addressed.
| From | Saloon | Executive | MPV | 8-Seater |
|---|---|---|---|---|
| London City Airport | £91 | £101 | £103 | £111 |
| Heathrow Airport | £98 | £110 | £112 | £120 |
| Gatwick Airport | £123 | £142 | £146 | £158 |
| Luton Airport | £110 | £130 | £133 | £143 |
| Stansted Airport | £113 | £133 | £136 | £146 |
A: Employers have a general duty to take reasonable steps for staff safety, which extends to work-related travel, particularly where the employer creates the circumstances (like late working).
A: It provides a reliable, professional, accountable transport option with vetted drivers and records — a demonstrable reasonable step.
A: Yes — arrange rides home for staff working late, charged to the account.
A: Get in touch to arrange an account supporting your duty-of-care travel policy.
Duty of care extends to how staff travel for work, and ground transport is part of it. A managed account provides the reliable, professional, accountable option that helps businesses meet this responsibility — especially for higher-risk journeys like late finishes and lone travel.
This guide is general information, not legal advice. For your specific obligations, refer to current health-and-safety and employment guidance.
Reliable, vetted, accountable staff travel — safety made simple.
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